UA20-2015-167_Server equipment – Questions and answers
      • Expiration Date
        28.09.2015 Active Closed
      Subject

      Project: European Union Border Assistance Mission for Moldova and Ukraine

      RFQ No. :  UA20-2015-167 (Supply of server equipment for European Union Border Assistance Mission for Moldova and Ukraine)

       

       

      Bid Bulletin No.1

       

      Date: September 22, 2015

       

      Responses and comments to general and technical requirements with regard to the                         RFQ UA20-2015-167

       

      1. Please specify how many processors should be installed in servers? Please also inform the required model of processor.

       

      IOM Response: 

      Quantity of processors: 1

      Model of processor: Intel® Xeon® Processor E5-2640 v3
      (20M Cache, 2.60 GHz), 
      or equivalent.

       

       

      2. In which case should be servers.

      IOM Response: 

      Servers shall be in cases 1U rack.

       

       

       

      3. Terms of delivery are DAP (Incoterms – 2010), which excludes VAT and duty from the tender offer price. If the tender offer will be presented in Ukrainian hryvnia, according to Ukrainian legislation it is impossible to exclude VAT and customs duties since Ukrainian contractors submit prices for fully cleared goods. In this scenario correct terms of delivery is DDP (Incoterms – 2010). Are terms of delivery DDP (Incoterms – 2010) acceptable?

       

      IOM Response: 

      Incoterms 2010 Rules formally recognizes that they are available for application to both international and domestic sale contracts. As a result, the Incoterms® 2010 rules clearly state that the obligation to comply with export/import formalities exists only where applicable.

      Thus, in our case export/import formalities are not applicable, since Ukrainian vendors (being seller as a Party of a contract) sells within the country goods which belong to them, i.e. no import taxes, duties, customs clearance arisen.

      Considering above use of Terms of delivery DAP (Incoterms – 2010) is correct.

      According to Request for quotation Prices shall be quoted in US Dollars. Payments will be made in currency of invoice at the IOM Operational Rate of Exchange on the day of payment (link to the website with rateshttp://treasury.un.org/operationalrates/OperationalRates.aspx).

      If VAT included in the offered prices it shall be indicated separately. Considering that International Organization for Migration, Mission in Ukraine is entitled to reimburse VAT paid for goods procured within subject tender, evaluation of financial offers will be conducted on “without VAT” basis.

       

       

       

      formally recognizes that they are available for application to both international and

      domestic sale contracts. As a result, the Incoterms® 2010 rules clearly state in a number of places that

      the obligation to comply with export/import formalities exists only where applicable.

      Two developments have persuaded the ICC that a movement in this direction is timely. Firstly, traders

      commonly use Incoterms® rules for purely domestic sale contracts. The second reason is the greater

      willingness in the United States to use Incoterms® rules in domestic trade rather than the former Uniform

      Commercial Code shipment and delivery terms.

       

       

      4. Do we understand correct that the only criterion for selection of the winner of the tender is the lowest price?

       

      IOM ResponseThe contract(s) will be awarded to the Bidder(s) with the lowest price for the goods which fully meet technical specifications.

       

      4. Please specify terms of payment as per tender.

       

      IOM ResponsePayments will be made in currency of invoice at the IOM Operational Rate of Exchange on the day of payment (link to the website with rates http://treasury.un.org/operationalrates/OperationalRates.aspx).

      Standard terms of payment contained in the contract template, which is part of the Request for quotation and posted on the IOM website:

      “Supplier shall invoice IOM upon delivery of the goods/services and payment shall be made within the stated period after receipt of the invoice.”

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      • Who we are?

        The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) was launched in 2005. The legal basis for EUBAM is the Memorandum of Understanding signed by the European Commission and the Governments of Moldova and Ukraine on 7 October 2005.

        The current Mission’s mandate is valid until 30 November 2020.

        EUBAM promotes border control, customs and trade norms and practices that meet European Union standards, and serve the needs of its two partner countries.

      • What we do?

        The Mission works with Moldova and Ukraine to harmonise border control, and customs and trade standards and procedures with those in EU Member States. It helps to improve cross-border cooperation between the border guard and customs agencies and other law enforcement bodies and to facilitate international coordinated cooperation. EUBAM assists Moldova and Ukraine to fulfil the obligations of the Deep and Comprehensive Free Trade Area (DCFTA), which both countries signed as part of their Association Agreements with the EU. It also contributes to the peaceful settlement of the Transnistrian conflict through confidence building measures and as a monitoring presence at the Transnistrian segment of the Moldova-Ukraine border.

      • Where we work?

        The Republic of Moldova-Ukraine state border is 1,222 km long, consisting of 955 km of “green” (land) border and 267 km of “blue” (river) border.

        The Mission is headquartered in Odesa (Ukraine) with two country offices (in Chisinau – the Republic of Moldova and in Odesa – Ukraine) and six field offices in its area of operation – three on the Moldovan side of the common border and three on the Ukrainian side.

        There are 67 border crossing points along the Moldovan-Ukrainian border, including 25 at the central (Transnistrian) segment.

        The administrative boundary line between the two banks of the Nistru river is 411 km long. Nine customs posts are located along it, within which MDCS representatives perform the customs control duties, supported by MoIA representatives. Six BMA subdivisions, in which foreigners can voluntarily register or de-register, are also located on the boundary line.