Application deadline29.06.2018 Active Closed
Type of contractOYFT
|I. Position Information|
|Reports directly to||EUBAM Chief of Administration|
|Posting channel||Open to First and Second-Tier Candidates|
II. Organizational Context and Scope
Under overall supervision of the Chief of Mission, direct supervision of Chief of Administration (CoA) and technical supervision of the Senior Administrative/Security/Legal Officer in Kyiv, the successful candidate will be responsible and accountable for monitoring and implementation of legal functions for EUBAM administrative activities and will be providing necessary support to EUBAM in matters of legal nature.
III. Responsibilities and Accountabilities
- Under direct supervision of the EUBAM Chief of Administration (CoA) and with technical supervision of the Senior Administrative/Security/Legal Officer Kyiv provide legal support to EUBAM administrative activities.
- Provide general legal advice as necessary on issues relating to the functions, structure, activities, and legal status of EUBAM. Handle verbal and written inquiries from internal and external parties, including provision of detailed information on processes and procedures related to a range of legal activities, instruments, issues, etc. Undertake legal research on a range of procedural and substantive legal issues relating to EUBAM operational activities.
- Together with the EUBAM Chief of Administration ensure that EUBAM administrative activities are implemented in accordance with the IOM’s Constitution and other relevant provisions.
- Verify all documentation on legal issues is prepared according to the IOM’s established procedures and that the IOM’s requirements/procedures are followed.
- Draft and coordinate agreements and contracts (human resources, funding, procurement, construction, partnership, etc.), and monitor their implementation.
- Draft responses to inquiries related to the interpretation and application of IOM Unified Staff Regulations and Rules and official Instructions, as well as personnel-related questions generally.
- Under supervision of the Chief of Administration (CoA) and in coordination with the Senior Administrative/Security/Legal Officer draft EUBAM internal instructions and memos. Prepare information notes on legal issues and amicus briefs. Coordinate ceremonies (e.g. signings, etc.) and related meetings, ensuring timely receipt of legal instruments and other requisite documentation.
- Monitor and maintain internal control system in accordance with IOM`s policies and procedures, report any identified weaknesses, and suggest remedial action(s).
- Draft and edit a variety of documentation, legal publications, and related correspondence. Prepare briefing notes, analytical documents and contribute to the production of various documentation and reports.
- Provide information to EUBAM experts and consultants on mandate of the EUBAM, Ukrainian and Moldovan legislation pertaining to operational activities of the Mission. Research, collect, document and analyse legal and policy papers pertaining to the EUBAM mandate and its operational activities. Guide EUBAM personnel on range of legal and internal IOM policy issues.
- Perform such other duties as may be assigned.
IV. Required Qualifications and Experience
- Bachelor’s degree or equivalent from an accredited academic institution in Law (preferably with specialization in international public law) with two years of professional work experience.
- Master’s degree or equivalent from an accredited academic institution in Law (preferably with specialization in international public law) no professional work experience.
- Drafting ability and analytical skills;
- Experience in negotiating agreements and contracts;
- Familiarity with IOM legal framework is an advantage;
- Professional experience in international public law is desirable.
- Knowledge of IOM administrative instructions, internal policies and procedures is an asset.
|Required (specify the required knowledge)||Advantageous|
|Fluency in English, Ukrainian and Russian|
The incumbent is expected to demonstrate the following competencies:
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes, and policies
- Meets deadline, cost, and quality requirements for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments and for any shortcomings
- Identifies the immediate and peripheral clients of own work
- Establishes and maintains effective working relationships with clients
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
- Keeps clients informed of developments and setbacks
- Contributes to colleagues’ learning
- Demonstrates interest in improving relevant skills
- Demonstrates interest in acquiring skills relevant to other functional areas
- Keeps abreast of developments in own professional area
- Actively shares relevant information
- Clearly communicates, and listens to feedback on, changing priorities and procedures
- Writes clearly and effectively, adapting wording and style to the intended audience
- Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
- Actively seeks new ways of improving programmes or services
- Expands responsibilities while maintaining existing ones
- Persuades others to consider new ideas
- Proactively develops new ways to resolve problems
Leadership and Negotiation
- Convinces others to share resources
- Actively identifies opportunities for and promotes organizational change
- Presents goals as shared interests
- Articulates vision to motivate colleagues and follows through with commitments
- Provides constructive feedback to colleagues
- Identifies ways for their staff to develop their abilities and careers
- Provides fair, accurate, timely, and constructive staff evaluations
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures
- Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
- Sets clear and achievable goals consistent with agreed priorities for self and others
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for own work and that of team members
- Effectively provides sound and clear legal advice using knowledge of IOM mandate, privileges and immunities, and other relevant internal and external regulations and laws.
- Masters subject matter related to responsibilities
- Identifies issues, opportunities, and risks central to responsibilities
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core mandate and migration solutions
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Delegates tasks and responsibilities as appropriate
- Actively supports and implements final group decisions
- Takes joint responsibility for team’s work
- Learns about developments in available technology
- Proactively identifies and advocates for cost-efficient technology solutions
- Understands applicability and limitation of technology and seeks to apply it to appropriate work
- Establishes realistic resource requirements to meet IOM needs
Internals of the Organization will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation and certification that the candidate is medically fit for appointment, residency requirements, and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications on IOM Personal History Form
(please download from iom.org.ua/sites/default/files/personal_history_form_0.xls ) to firstname.lastname@example.org by 29 June 2018 at the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Who we are?
The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) was launched in 2005. The legal basis for EUBAM is the Memorandum of Understanding signed by the European Commission and the Governments of Moldova and Ukraine on 7 October 2005.
The current Mission’s mandate is valid until 30 November 2020.
EUBAM promotes border control, customs and trade norms and practices that meet European Union standards, and serve the needs of its two partner countries.
What we do?
The Mission works with Moldova and Ukraine to harmonise border control, and customs and trade standards and procedures with those in EU Member States. It helps to improve cross-border cooperation between the border guard and customs agencies and other law enforcement bodies and to facilitate international coordinated cooperation. EUBAM assists Moldova and Ukraine to fulfil the obligations of the Deep and Comprehensive Free Trade Area (DCFTA), which both countries signed as part of their Association Agreements with the EU. It also contributes to the peaceful settlement of the Transnistrian conflict through confidence building measures and as a monitoring presence at the Transnistrian segment of the Moldova-Ukraine border.
Where we work?
The Republic of Moldova-Ukraine state border is 1,222 km long, consisting of 955 km of “green” (land) border and 267 km of “blue” (river) border.
The Mission is headquartered in Odesa (Ukraine) with two country offices (in Chisinau – the Republic of Moldova and in Odesa – Ukraine) and six field offices in its area of operation – three on the Moldovan side of the common border and three on the Ukrainian side.
There are 67 border crossing points along the Moldovan-Ukrainian border, including 25 at the central (Transnistrian) segment.
The administrative boundary line between the two banks of the Nistru river is 411 km long. Nine customs posts are located along it, within which MDCS representatives perform the customs control duties, supported by MoIA representatives. Six BMA subdivisions, in which foreigners can voluntarily register or de-register, are also located on the boundary line.