Planning, Analysis and Co-ordination Officer
      • Application deadline
        15.10.2017 Active Closed
      • Starting date
      • Type of contract
        IC Contract
      • Language required
        Fluency in written and spoken English. Knowledge of other EU languages (Romanian, in particular) and Russian and/or Ukrainian is an asset
      • Expected duration of assignment
        1 December 2017 – 30 November 2018
      Duty Station: EUBAM HQ, Odessa, Ukraine
      Organizational Unit: Planning, Analysis and Coordination Office
      Direct Supervisor:      Head,  Planning, Analysis and Coordination Office (Head of PACO/OiC)


      Organizational Context: In June 2005, the Presidents of Moldova and Ukraine sent a joint letter to the EU requesting assistance for enhanced border management capacities, including the development of an international standard of border and customs control at the state border of the Republic of Moldova and Ukraine. The EU responded positively to this request and an EU Border Assistance Mission to Moldova and Ukraine was established, based on a tripartite Memorandum of Understanding (MoU) signed on 7 October 2005 by the European Commission, the Republic of Moldova and Ukraine. The initial duration of EUBAM was 2 years, until November 2007.  Its mandate has been extended until 30 November 2017. The procedure for the fifth extension is ongoing. This announcement is subject to the signature of a contribution agreement between the European Commission and IOM.

      Main objectives of the assignment/scope of work:

      Planning, Analysis and Co-ordination Officer is responsible for collection of information and data from various sources and preparation of analytical products (such as reports and statistics) for the use of EUBAM and various partner institutions. S/he is in charge of tactical coordination between the various parts of EUBAM and partner institutions and function as the 1st service point in relation to the operations of the EUBAM offices in Moldova and in Ukraine.

      Detailed description of activities:

      • Provide support and substantive advice to strategy, planning and implementation process as well as functions, structures and management mechanism of EUBAM.
      • Act as a 1st service point for operational issues, particularly in relation to the EUBAM offices in Moldova and in Ukraine, ensure the timeliness and effectiveness of the operational support provided as the 1st service point.
      • Prepare and formulate regular reports on progress achieved in the implementation of EUBAM Plan of Action such as Mission’s monthly and annual reports. Contribute to the drafting of the Mission’s narrative progress and final reports according to the General Conditions.
      • Ensure information flows and share information within the EUBAM and with partner services.
      • Analyse data and information received from the EUBAM units and partner services using wide selection of research tools with the objective to solicit findings and observations.
      • Ensure implementation of proper controls of non-violation of data-protection guidelines within PACO and ensure archiving of all operational data.
      • Contribute to drafting regular reports (weekly, monthly, annual, activity progress,) and ad hoc reports (incident, thematic, special including recommendations).
      • Preparation and delivery of periodic and ad hoc analytical and operational products (reports, briefings, risk analyses, presentations, evaluations, write-ups).
      • Within the mandate of the Planning, Analysis and Coordination Office review and assess the flow of information (weekly reports, reports and other internal documents such as advice and recommendations produced by the EUBAM Office in Moldova and Ukraine, propose/ take corrective action.
      • Provide day-to-day advice to the offices in line with the EUBAM Action Plan and other Mission-wide planning and monitoring activities.
      • Act as officer-in-charge in the absence of the Head of PACO.
      • Perform other tasks as assigned.


      Main outputs/deliverables:

      1. Reliable and accurate analytical outputs formulated for use of EUBAM and partner services (as per EUBAM action plan).
      2. Timely inputs to periodic and ad hoc reports for use of EUBAM and partners produced annually (as per EUBAM Action Plan).
      3. Support to the implementation of EUBAM Action Plan through effective coordination of the Mission’s activities within two partner countries (as per EUBAM Action Plan).


      Monitoring and reporting requirements:

      1. Planning, Analysis and Co-ordination Officer reports to the Head of PACO/OiC who is responsible for appraisal of performance and quality of work deliverables. The reporting takes place through written and verbal briefs.


      Selection criteria/requirements:

      • Master’s degree (or equivalent), in law, economics, social science or a related field or Diploma from Police/Customs/Border Police or Border Guards Academy of the same level.
      • Experience as national or international law enforcement official or civil servant of a EU Member State or EU institution.
      • At least 10 years of operational experience in law enforcement/border or customs services, of which at least 4 years at management level.
      • International experience with customs/border police reform projects in developing countries is an asset.
      • Good communications, interpersonal and drafting skills.
      • Fluency in written and spoken English. Knowledge of other EU languages (Romanian, in particular) and Russian and/or Ukrainian is an asset.
      • Computer literacy (Windows applications). National certificate of no criminal record.



      Email your CV and cover letter in English to:

      Please indicate the position you are applying for in the subject line of your message.

      Closing date for applications October 15, 2017; however, interested candidates are strongly encouraged to apply sooner.

      The candidates who applied for this position earlier in August-September 2017 will be considered automatically, there is no need to re-apply.

      Only pre-selected candidates will be contacted for an interview.

      Appointment is subject to funding confirmation.

      Open vacancies
      • Expiration Date - {{vacancy.additional.deadline | date : 'dd.MM.yyyy'}}
      • Who we are?

        The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) was launched in 2005. The legal basis for EUBAM is the Memorandum of Understanding signed by the European Commission and the Governments of Moldova and Ukraine on 7 October 2005.

        The current Mission’s mandate is valid until 30 November 2023.

        EUBAM promotes border control, customs and trade norms and practices that meet European Union standards, and serve the needs of its two partner countries.

      • What we do?

        The Mission works with Moldova and Ukraine to harmonise border control, and customs and trade standards and procedures with those in EU Member States. It helps to improve cross-border cooperation between the border guard and customs agencies and other law enforcement bodies and to facilitate international coordinated cooperation. EUBAM assists Moldova and Ukraine to fulfil the obligations of the Deep and Comprehensive Free Trade Area (DCFTA), which both countries signed as part of their Association Agreements with the EU. It also contributes to the peaceful settlement of the Transnistrian conflict through confidence building measures and as a monitoring presence at the Transnistrian segment of the Moldova-Ukraine border.

      • Where we work?

        The Republic of Moldova-Ukraine state border is 1,222 km long, consisting of 955 km of “green” (land) border and 267 km of “blue” (river) border.

        The Mission is headquartered in Odesa (Ukraine) with two country offices (in Chisinau – the Republic of Moldova and in Odesa – Ukraine) and six field offices in its area of operation – three on the Moldovan side of the common border and three on the Ukrainian side.

        There are 67 border crossing points along the Moldovan-Ukrainian border, including 25 at the central (Transnistrian) segment.

        The administrative boundary line between the two banks of the Nistru river is 411 km long. Nine customs posts are located along it, within which MDCS representatives perform the customs control duties, supported by MoIA representatives. Six BMA subdivisions, in which foreigners can voluntarily register or de-register, are also located on the boundary line.