Application deadline26.04.2018 Active Closed
Type of contractService Contract (SC)
Language requiredFluency in Ukrainian and Russian; knowledge of spoken English is a mandatory requirement
Expected duration of assignmentSix months, 1 June 2018 – 30 November 2018
|Duty Station:||EUBAM HQ, Odesa, Ukraine|
|Organizational Unit:||Procurement and Logistics Unit|
|Direct supervisor:||National Procurement and Logistics Officer|
General Functions: Under the direct supervision of the National Procurement and Logistics Officer, with overall supervision of the Chief of Administration and in close coordination with the Procurement Assistant, the incumbent contributes to the smooth operation of the European Union Border Assistance Mission (EUBAM) in Moldova. The employee assists in the effective and efficient management of the project through a range of actions, including driving and administrative support management.
- Coordinate transportation issues relevant to the needs of the Mission on the Ukrainian side;
- Ensure proper day-to-day maintenance of the assigned vehicles through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc.;
- Perform minor vehicle repairs, plans and arranges for other repairs, replacements, services and maintenance procedures in a way most convenient for the office;
- Ensure cost-savings through proper use of vehicles through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to the National Procurement and Logistics Officer;
- In close cooperation with the National Security Officer, take proper steps to reduce potential security threats to EUBAM officials or property within the immediate vicinity of the vehicles and along transport routes;
- Provide reliable and safe driving services by:
- driving Mission vehicles for the transport of EUBAM personnel;
- delivering / collecting mail, documents, pouches, equipment and other items as required;
- Meet official personnel at the airport and other entry points, facilitates immigration and customs formalities and provides city transfers as required;
- Ensure safe and timely driving for field trips in- or outside the country;
- Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicles;
- Interact with the traffic police and/or other competent parties on all issues related to vehicle registration, un-registration, technical inspection, pass authorization, foreign travel formalities, insurance cases, etc.;
- Ensure that the steps required by applicable laws, rules and regulations are taken in case if involvement of the Mission vehicle in a traffic accident;
- Provide full and accurate event and accident reports as required;
- Ensure that the vehicles are kept clean;
- Ensure vehicles’ security;
- Provide troubleshooting services for the office premises, affiliate facilities and furniture;
- Perform such other duties as may be assigned.
- Secondary school diploma or equivalent;
- Valid driver’s license of at least category B (validity expiration date is a must);
- Eight (8) years’ work experience as a driver (recommendations required);
- Experience of work for international organizations is an asset;
- Excellent knowledge of applicable Traffic Rules of Ukraine;
- Skills in minor and emergency vehicle repair;
- Safe driving record;
- Experience in coordination of work of a pool of drivers is an advantage;
- Fluency in Ukrainian and Russian; knowledge of spoken English is a mandatory requirement;
- Basic knowledge of office software (MS Word/Excel/Outlook/Internet Explorer) is an asset.
Appointment is subject to funding confirmation. Send your CV and cover letter in English to: firstname.lastname@example.org.
Please, indicate the position you are applying for in the subject line of your message.
Closing date for applications is 26 April 2018; however, interested candidates are strongly encouraged to apply sooner. Only pre-selected candidates will be contacted for the interview.
Appointment is subject to funding confirmation.
Who we are?
The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) was launched in 2005. The legal basis for EUBAM is the Memorandum of Understanding signed by the European Commission and the Governments of Moldova and Ukraine on 7 October 2005.
The current Mission’s mandate is valid until 30 November 2020.
EUBAM promotes border control, customs and trade norms and practices that meet European Union standards, and serve the needs of its two partner countries.
What we do?
The Mission works with Moldova and Ukraine to harmonise border control, and customs and trade standards and procedures with those in EU Member States. It helps to improve cross-border cooperation between the border guard and customs agencies and other law enforcement bodies and to facilitate international coordinated cooperation. EUBAM assists Moldova and Ukraine to fulfil the obligations of the Deep and Comprehensive Free Trade Area (DCFTA), which both countries signed as part of their Association Agreements with the EU. It also contributes to the peaceful settlement of the Transnistrian conflict through confidence building measures and as a monitoring presence at the Transnistrian segment of the Moldova-Ukraine border.
Where we work?
The Republic of Moldova-Ukraine state border is 1,222 km long, consisting of 955 km of “green” (land) border and 267 km of “blue” (river) border.
The Mission is headquartered in Odesa (Ukraine) with two country offices (in Chisinau – the Republic of Moldova and in Odesa – Ukraine) and six field offices in its area of operation – three on the Moldovan side of the common border and three on the Ukrainian side.
There are 67 border crossing points along the Moldovan-Ukrainian border, including 25 at the central (Transnistrian) segment.
The administrative boundary line between the two banks of the Nistru river is 411 km long. Nine customs posts are located along it, within which MDCS representatives perform the customs control duties, supported by MoIA representatives. Six BMA subdivisions, in which foreigners can voluntarily register or de-register, are also located on the boundary line.