The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of European Union Border Assistance Mission for Moldova and Ukraine (EUBAM Mission) the IOM Bids Evaluation and Awards Committee (“BEAC”) now invites interested Bidders to submit “Bid” for the supply and delivery of Servers and computer equipment

Interested Bidders address questions related to Bidding Documents and / or Technical Specifications to the BEAC by email: procurement@eubam.org no later than 10 (ten) working days prior to the deadline for the submission of bids.

Bids shall be valid for a period of thirty calendar days (30 calendar days) after submission of Bids and must be accompanied by a Bid Security equivalent to not less than ten (10) percent of the Bidders Total Bid Price in the form of bank guarantee from a reputable commercial banking institution and shall be delivered to the BEAC at 13, Zatyshna str., Odesa, 65012, Ukraine (att. Mr. Sergiy Kushchak) by 18:00 on 28 May 2015. Late bids shall be rejected.

The Bidder submits following information and documents together with the original bid:

1. Company Profile (including the names of owners, key officers, technical personnel);
2. Bid Security equivalent (in the form of bank guarantee from a reputable commercial banking institution);
3. Certificate of Registration from government agency in Ukraine or abroad;
4. Valid Government Permits/Licenses, confirmations of Tax Identification Number and local taxes, including value-added tax, issued by respective government agencies in Ukraine or abroad;
5. Certificates from the Principals (e.g. Manufacturer’s Authorization, Certificate of Exclusive Distributorship, any certificate for the purpose, indicating name, complete address and contact details);
6. Quality Standard Certificates;
7. List of Offices/Distribution Centers/Service Centers;
8. List of main contracts entered by the Company into for the last 5 years and customers’ references;
9. In case the Bidder is going to assign any subcontractors for manufacture services, the Bidder should provide full scope of documents confirming capacities of the subcontractor, including a) Company Profile, b) Certificate of Registration from government agency in Ukraine or abroad; с) Valid Government Permits/Licenses, including confirmations of Tax Identification Number and local taxes, including value-added tax, issued by respective government agency in Ukraine or abroad; d) Certificates from the Principals (e.g. Manufacturer’s Authorization, Certificate of Exclusive Distributorship, any certificate for the purpose, indicating name, complete address and contact details); e) Quality Standard Certificates; f) List of Offices/Distribution Centers/Service Centers; g) List of main contracts entered by the Company into for the last 5 years and customers’ references.

It also needs to be noted that prices for Servers and computer equipment are quoted in US Dollars without VAT and customs duties in Ukraine and stated in the bid on:

– DAP (Incoterms – 2010), 13 Zatyshna Street, Odessa, 65012, Ukraine (via Kyiv, Ukraine for customs clearance by IOM, Mission in Ukraine) – for vendors outside Ukraine;

– DAP (Incoterms – 2010), 13 Zatyshna Street, Odessa, 65012, Ukraine – for Ukrainian vendors.

IOM reserves the right to accept or reject any bids, and to cancel the procurement process and reject all bids at any time prior to award of Contract, without obligation to inform the affected Bidder/s of the ground for IOM action.

UA20-2015-021 Server and computer equipment – extension till 05.06.15 and Questions and Answers