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Expiration Date28.09.2015 Active Closed
Project: European Union Border Assistance Mission for Moldova and Ukraine
RFQ No. : UA20-2015-167 (Supply of server equipment for European Union Border Assistance Mission for Moldova and Ukraine)
Bid Bulletin No.1
Date: September 22, 2015
Responses and comments to general and technical requirements with regard to the RFQ UA20-2015-167
1. Please specify how many processors should be installed in servers? Please also inform the required model of processor.
IOM Response:
Quantity of processors: 1
Model of processor: Intel® Xeon® Processor E5-2640 v3
(20M Cache, 2.60 GHz), or equivalent.
2. In which case should be servers.
IOM Response:
Servers shall be in cases 1U rack.
3. Terms of delivery are DAP (Incoterms – 2010), which excludes VAT and duty from the tender offer price. If the tender offer will be presented in Ukrainian hryvnia, according to Ukrainian legislation it is impossible to exclude VAT and customs duties since Ukrainian contractors submit prices for fully cleared goods. In this scenario correct terms of delivery is DDP (Incoterms – 2010). Are terms of delivery DDP (Incoterms – 2010) acceptable?
IOM Response:
Incoterms 2010 Rules formally recognizes that they are available for application to both international and domestic sale contracts. As a result, the Incoterms® 2010 rules clearly state that the obligation to comply with export/import formalities exists only where applicable.
Thus, in our case export/import formalities are not applicable, since Ukrainian vendors (being seller as a Party of a contract) sells within the country goods which belong to them, i.e. no import taxes, duties, customs clearance arisen.
Considering above use of Terms of delivery DAP (Incoterms – 2010) is correct.
According to Request for quotation Prices shall be quoted in US Dollars. Payments will be made in currency of invoice at the IOM Operational Rate of Exchange on the day of payment (link to the website with rateshttp://treasury.un.org/operationalrates/OperationalRates.aspx).
If VAT included in the offered prices it shall be indicated separately. Considering that International Organization for Migration, Mission in Ukraine is entitled to reimburse VAT paid for goods procured within subject tender, evaluation of financial offers will be conducted on “without VAT” basis.
formally recognizes that they are available for application to both international and
domestic sale contracts. As a result, the Incoterms® 2010 rules clearly state in a number of places that
the obligation to comply with export/import formalities exists only where applicable.
Two developments have persuaded the ICC that a movement in this direction is timely. Firstly, traders
commonly use Incoterms® rules for purely domestic sale contracts. The second reason is the greater
willingness in the United States to use Incoterms® rules in domestic trade rather than the former Uniform
Commercial Code shipment and delivery terms.
4. Do we understand correct that the only criterion for selection of the winner of the tender is the lowest price?
IOM Response: The contract(s) will be awarded to the Bidder(s) with the lowest price for the goods which fully meet technical specifications.
4. Please specify terms of payment as per tender.
IOM Response: Payments will be made in currency of invoice at the IOM Operational Rate of Exchange on the day of payment (link to the website with rates http://treasury.un.org/operationalrates/OperationalRates.aspx).
Standard terms of payment contained in the contract template, which is part of the Request for quotation and posted on the IOM website:
“Supplier shall invoice IOM upon delivery of the goods/services and payment shall be made within the stated period after receipt of the invoice.”
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Who we are?
The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) works in the Republic of Moldova and Ukraine to:
– Promote European Union border management standards and procedures for a quicker crossing of people and goods;
-Enhance the professional capacities of the Moldovan and Ukrainian Customs and Border Authorities;
-Assist Moldovan and Ukrainian authorities in combating cross-border crime more efficiently;
-Act as a catalyst and bring together key stakeholders to strengthen cross-border cooperation between the border authorities and law enforcement agencies;
-Contribute to the peaceful settlement of the Transnistrian conflict.
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What we do?
We are at the border between the Republic of Moldova and Ukraine to:
- Promote European border management standards and procedures for a quicker crossing of people and goods;
- Enhance the professional capacities of the Moldovan and Ukrainian Customs and Border Authorities;
- Assist our Moldovan and Ukrainian partners in combating cross-border crime more efficiently;
- Act as a catalyst and bring together key stakeholders to strengthen cross-border cooperation between border authorities and law enforcement agencies;
- Contribute to the peaceful settlement of the Transnistrian conflict.
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Where we work?
The Mission is headquartered in Odesa, Ukraine and in addition, has two country offices (Chisinau, Moldova and Odesa, Ukraine) and key working locations on the border.
The Moldovan-Ukrainian state border is 1222 km long, of which 955 km is the “green” (land) border, and 267 km is the “blue” (river) border.
There are 67 official crossing points on the Moldovan-Ukrainian border, including international, interstate and local ones, 25 of which are located on the central (Transnistrian) segment.
The length of the Administrative Line between the two banks of the Nistru/Dniester is 411 km. There are 9 customs posts along the Line, where representatives of the Customs Service of the Republic of Moldova conduct customs control with the support of the Ministry of Internal Affairs representatives. There are also 6 subdivisions of the Bureau for Migration and Refugees, where foreigners can voluntarily register or deregister.
