Administrative Assistant / FOOD
      • Application deadline
        21.03.2021 Active Closed
      • Starting date
      • Type of contract
        Service Contract (SC)
      • Expected duration of assignment
        Eight months, 1 April 2021 – 30 November 2021
      Duty Station:

      Organizational Unit:

      Direct supervisor:

      EUBAM Field Office Odesa and Chornomorsk Ports, Ukraine

      Field Office Odesa and Chornomorsk Ports

      Head of Field Office Odesa and Chornomorsk Ports


      General Functions: Under the guidance and direct supervision of the Head of Field Office Odesa and Chornomorsk Ports and overall supervision of the Chief of Administration the incumbent assists in smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.


      Specific Functions:

      1. Assure smooth operational running of the project by means of following IOM and EU established operational rules and procedures;
      2. Participate in project activities preparation, implementation and follow up;
      3. Provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts;
      4. Collect, analyze and prepare background information for the Mission;
      5. Facilitate project audit, monitoring, evaluation, field visits, missions of the experts;
      6. Prepare Mission and project related correspondence;
      7. Maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.;
      8. Participate in data collection, analysis and maintenance of projects related files;
      9. Contributing to the project annual and quarter work-plans preparation and reporting;
      10. Assure that the progress repo