Administrative Assistant / FOPO
      • Application deadline
        31.10.2018 Active Closed
      • Starting date
        01.12.2018
      • Type of contract
        Service Contract (SC)
      • Language required
        Fluency in both oral and written English, Ukrainian, and Russian languages is a must
      • Expected duration of assignment
        1 December 2018 – 30 November 2019
      Subject
      Duty Station:

      Direct supervisor:

      Field Office Podilsk, Ukraine (change of location within the country might be required)

      Head of Field Office Podilsk

       

      General Functions: Under the guidance and direct supervision of the Head of Field Office Podilsk and overall supervision of the Chief of Administration the incumbent assists in smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

       

      Specific Functions: 

      1. Assure smooth operational running of the project by means of following IOM and EU established operational rules and procedures;
      2. Participate in project activities preparation, implementation and follow up;
      3. Provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts;
      4. Collect, analyze and prepare background information for the Mission;
      5. Facilitate project audit, monitoring, evaluation, field visits, missions of the experts;
      6. Prepare Mission and project related correspondence;
      7. Maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.
      8. Participate in data collection, analysis and maintenance of