General Functions: Under the guidance and direct supervision of the Head of Field Office Odessa and Chernomorsk Ports, the incumbent assists in the smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant/Interpreter works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Specific Functions: 

1. Assure smooth operational running of the project by means of following IOM and EC established operational rules and procedures;
2. Participate in preparation, implementation and follow up of project activities;
3. Provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts;
4. Facilitate the process of procurement and delivery of goods and services;
5. Facilitate project audit, monitoring, evaluation, field visits, missions of the experts;
6. Maintain updated networks of project partners, contractors, consultants and suppliers;
7. Prepare project-related correspondence;
8. Maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.
9. Facilitate project related training/learning activities;
10. Participate in data collection, analysis and maintenance of project-related files;
11. Assure that the progress reporting is done in a timely and quality manner based on internal documents approved by EUBAM management;
12. Facilitate project outreach/communication efforts;
13. Provide oral and written translations from English into Ukrainian or Russian and vice versa as required by the project;
14. Proofread and/or edit the project’s correspondence and other official documents;
15. Perform other functions/tasks when required by Head of Field Office Odessa and Chernomorsk Ports.

Recruitment Qualifications:

• University Degree in philology, economics, finance, accounting, law, public administration or other related field;

• Four years of experience  in administrative work, accounting/finance, economics, or other substantive area is required;
• Previous experience in development assistance or related work for a donor organization, consulting company, or NGO is a very strong advantage;

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems;

• Fluency in both oral and written English, Ukrainian and Russian languages is a must.

NOTES:

Appointment is subject to funding confirmation. Send your CV and cover letter in English to:

vacancies_ukraine@eubam.org

Please, indicate the position you are applying for in the subject line of your message.

Closing date for applications is 27 September 2016; however, interested candidates are strongly encouraged to apply sooner.

Only pre-selected candidates will be contacted for interview.