Administrative Assistant / Interpreter for Field Office Podilsk
      • Application deadline
        10.01.2017 Active Closed
      • Starting date
      • Type of contract
        Service contract
      • Language required
        Fluency in both oral and written English, Ukrainian and Russian languages is a must
      • Expected duration of assignment
        Ten months, 1 February 2017 – 30 November 2017
      Duty Station: Podilsk, Ukraine


      General Functions: Under the guidance and direct supervision of the Head of Field Office Podilsk, the incumbent assists in the smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant/Interpreter works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

      Specific Functions:

      1. Assure smooth operational running of the project by means of following IOM and EC established operational rules and procedures;
      2. Participate in preparation, implementation and follow up of project activities;
      3. Provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts;
      4. Facilitate the process of procurement and delivery of goods and services;
      5. Facilitate project audit, monitoring, evaluation, field visits, missions of the experts;
      6. Maintain updated networks of project partners, contractors, consultants and suppliers;
      7. Prepare project-related correspondence;
      8. Maintain contacts with governmental and non-governmental institutions,