Administrative Assistant / Interpreter
      • Application deadline
        12.06.2016 Active Closed
      • Starting date
        01.07.2016
      • Type of contract
        Service Contract
      • Language required
        Fluency in both oral and written English, Russian and Romanian languages is a must
      • Expected duration of assignment
        1 July 2016 – 30 November 2016
      Subject

      Duty Station:                                       Chisinau, Moldova

      Organizational unit:                           EUBAM Office in Moldova

       

      Core Functions/Responsibilities:

      Under the guidance and direct supervision of the Head of EUBAM Office in Moldova the incumbent assists in smooth operation of the European Union Border Assistance Mission in the Republic of Moldova. The Administrative Assistant/Interpreter works in close collaboration with Finance, Human Resources and Procurement Specialists of the EUBAM Administration Unit Chisinau for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

      • Assures smooth operational running of the project by means of following IOM and EC established operational rules and procedures;
      • Participate in project activities preparation, implementation and follow up;
      • Provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts;
      • Facilitate the process of procurement and delivery of goods and services;
      • Facilitate project audit, monitoring, evaluation, field visits, missions of the experts;
      • Maintain updated networks of project partners, contractors, consultants and suppliers;
      • Prepare project related correspondence;
      • Maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.
      • Facilitate project related training/learning activities;
      • Participate in data collection, analysis and maintenance of projects related files;
      • Assure that the progress repo