Administrative Assistant to the Head of Mission EUBAM
      • Application deadline
        27.12.2017 Active Closed
      • Starting date
        01.01.2018
      • Type of contract
        Service Contract
      • Language required
        Fluency in both oral and written English, Ukrainian, and Russian languages is a must
      • Expected duration of assignment
        1 January 2018 – 31 May 2018
      Subject
      Duty Station:

      Direct supervisor:

      EUBAM HQ, Odesa, Ukraine

      Head of Mission EUBAM

       

      General Functions:  Under the guidance and direct supervision of the Head of Mission and overall supervision of the Chief of Administration the incumbent assists in smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant to the Head of Mission works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

       

      Specific Functions: 

      1. Assure smooth operational running of the project by means of following IOM and EU established operational rules and procedures;
      2. Arrange appointments and maintain Head of Mission’s calendar, receive high-ranking visitors, place and screen telephone calls and answer queries with discretion, schedule and facilitate the Head of Mission’s meetings and duty travel;
      3. Manage the Head of Mission’s incoming and outgoing communication externally and internally via phone and e-mail;
      4. Provide logistical support (travel arrangements, including visas,