TERMS OF REFERENCE

Organizational Context: The EU Border Assistance Mission (EUBAM) to Moldova and Ukraine was established, based on a tripartite Memorandum of Understanding (MoU) signed on 7 October 2005 by the European Commission, the Republic of Moldova and Ukraine, with IOM as the EU’s implementing partner. The mandate of EUBAM runs through 30 November 2017.

The Mission is a technical assistance and advisory body that aims at enhancing the border and customs management capacities of the Republic of Moldova and Ukraine, approximate the standards of the border and law enforcement authorities to those of the EU and to enhance the implementation of the rule of law.

Main objectives of the assignment/scope of work:

The Head of EUBAM Office in Moldova works under the overall supervision and with delegated authority of the Head of Mission and manages the activities of EUBAM Office in Moldova. S/he coordinates the strategic objectives for the Mission’s interventions in the Republic of Moldova and is responsible for the results of the EUBAM Action Plan as relates to the confidence building measures. S/he ensures sustainability of the implementation of services and products related to the activities of the office. S/he works closely with various Moldovan and international partners.

The Head of Head of EUBAM Office assumes overall coordination responsibility for EUBAM in the Republic of Moldova and is the main EUBAM interlocutor for the EU Delegation to Moldova in the Republic of Moldova.

S/he coordinates and guides the work of a team of international experts and national personnel.

S/he supports the Head of Mission to act as a political advisor to the Head of the EU Delegation to the Republic of Moldova on matters related to the Transnistrian conflict.

Detailed description of activities:

• Manage and oversee EUBAM Office in Moldova (including the Transnistrian Settlement Office and Field Office Chisinau) and manage its activities as per the Mission mandate and the Description of Action.
• Plan and organize the work of the international contracted and seconded personnel under his/her direct supervision and responsibility, determine tasks and work plans and monitor results.
• Coordinate, in support of implementation of EUBAM Action Plan and various activities, with the Customs Service, Border Police Department, National Food Safety Agency and other law enforcement agencies of the Republic of Moldova and law enforcement attachés of EU Member States and other Moldovan authorities.
• Represent EUBAM in senior level meetings with the Moldovan partner services.
• Ensure discipline and obedience to the Code of Conduct/ Standard Administrative Procedures and instructions issued by EUBAM Headquarters.
• Ensure that the advice and support provided by the EUBAM field personnel to the partner services is pro-active, considers the provisions of the Moldovan legislation and is in line with rules/regulations of the EU and the best practices of EU member states and follows EUBAM instructions.
• Prepare weekly and ad hoc reports (situation reports, incident reports).
• Provide support to Mission´s specific operational activities (such as investigations or analysis).
• Facilitate exchange of information between partner services by organisation of meetings and coordination of joint activities at the local level.
• Perform any other tasks as assigned.

Main outputs/deliverables:

1. Management of EUBAM Office in Moldova by supervision of international contracted and seconded experts and national personnel.
2. Support to implementation of EUBAM Action Plan through coordination with various Moldovan stakeholders (as per EUBAM action plan).
3. Represent EUBAM towards Moldovan partner services (as per EUBAM action plan).
4. Overall responsibility for planning and implementation of monitoring and support activities of the Chisinau Office (as per EUBAM action plan)
5. Contribution made towards settlement of the Transnistrian issue.

Monitoring and reporting requirements:

The Head of EUBAM Office in Moldova reports to the Head of EUBAM who is responsible for appraisal of performance and quality of work deliverables. The reporting takes place through written and verbal briefs.

Selection criteria/requirements:

• Master’s degree, preferably in law, social sciences or a related field or Diploma from Police/ Border Guard or Border Police Academy of the same level complemented with minimum 10 years of relevant working experience and specialized training.
• Experience as national or international law enforcement official or civil servant of a EU Member State or EU institution.
• At least 10 years of operational experience in border management activities, of which at least 5 years at management level.
• In depth knowledge of the integrated border management concept. Experience in implementing the concept of integrated border management at all levels of the organisation.
• Experience with border management projects in transition/developing countries is an asset.
• Demonstrated ability to decisively build and manage teams in a multinational environment and manage complex partner/stakeholder relationship
• Very good interpersonal, communications and drafting skills.
• Excellent knowledge of EU policy in the Eastern Neighborhood, especially related to the Republic of Moldova and Ukraine and EU-UA and EU-MD relations in the sphere of customs and border management is an asset.
• Political acumen and analytical ability is an asset.
• A nuanced understanding of the Transnistrian issue is an advantage.
• Excellent knowledge of Moldovan and Ukrainian state institutions is an asset.
• Fluency in written and spoken English. Knowledge of Romanian and/or Russian, would be an asset.
• Computer literacy (Windows applications).
• National certificate of no criminal record.

NOTE: Email your CV and cover letter in English to: vacancies_ukraine@eubam.org

Please indicate the position you are applying for in the subject line of your message.

As per the EU’s commitment to improve gender balance in EU missions at the management levels, qualified women are strongly encouraged to apply.

Closing date for applications February 12, 2016; however, interested candidates are strongly encouraged to apply sooner.

The candidates who applied for this position earlier in December 2015 – February 2016 will be considered automatically, there is no need to re-apply.

Only pre-selected candidates will be contacted for an interview.