Open to Internal and External Candidates

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (COM) in Ukraine and direct supervision of the Chief of Administration, EUBAM and with technical supervision from the Procurement and Logistics Officer (Kyiv), the National Procurement and Logistics Officer will be responsible for the management of the procurement team and the effective delivery of the procurement, contracting and assets management services to the EUBAM. (S)he manages the procurement, assets management, and contracting activities and provides solutions to a wide spectrum of operational issues related to his/her area of work.

Core Functions / Responsibilities:

1. Manage all EUBAM procurement and logistics activities implemented by IOM and ensure the success of the overall procurement activities, including efficient utilization of resources in accordance with the IOM’s requirements and procedures.
2. Prepare and implement a comprehensive procurement plan taking into account strict adherence to deadlines, priorities, and availability of financial resources, operational feasibility, procurement modalities, and alternative scenarios.
3. Establish and maintain procurement and logistics systems and processes, which ensure effective programme delivery.
4. Set up systems and administer all EUBAM assets, to supervise the performance of inventory control and assets management.
5. Source and deliver quality goods and services, vendors’ database, prequalification of suppliers, standardization of equipment, simplification and grouping of procurement processes.
6. Manage local and international procurement and contracting activities, including solicitation processes, evaluation, selection, and contract issuance.
7. Develop and update on a regular basis a roster of suppliers. Ensure that EUBAM suppliers are selected on the basis of an open and transparent competition.
8. Manage procurement contracts and perform the relevant PRISM functionalities.
9. Assist and train EUBAM personnel on procurement and logistics issues in accordance with the Organization’s policies and procedures, as necessary.
10. Ensure budget availability in order to cover the obligations made by the programme prior to raising any commitments.
11. Elaborate an internal control system in accordance with the IOM’s policies and procedures, report any identified weaknesses, and suggest remedial action(s).
12. Prepare reports on the status of the overall programme procurement and contracting and asset management processes.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in procurement, management, logistics from an accredited academic institution with at least two years of relevant professional experience;

OR

• Master’s Degree in above-mentioned field with no work experience.

Experience

• Experience in managing logistic and procurement operations;
• Demonstrated experience in managing vendors and suppliers;
• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics;
• Experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage;
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Skills

• Ability to establish effective working relations in a multicultural team environment.
• Excellent interpersonal skills;
• Excellent analytical and organizational skills;
• Excellent computer/information systems skills;
• Resourcefulness, initiative, and maturity of judgment.

Languages

Fluency in English, Ukrainian and Russian (oral and written) is required.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies

• Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form ( https://iom.org.ua/sites/default/files/personal_history_form_2016.xls ) and a cover letter illustrating their interest and skills/working experience related to the required position to vacancies_ukraine@eubam.org

Closing date for applications is 1 March 2022 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.