Receptionist
      • Application deadline
        18.08.2019 Active Closed
      • Starting date
        01.09.2019
      • Type of contract
        Service Contract (SC)
      • Language required
        Fluency in both oral and written English, Ukrainian and Russian languages is a must
      • Expected duration of assignment
        Three months, 1 September – 30 November 2019
      Subject
      Duty Station:

      Organizational Unit:

      Direct supervisor:

      EUBAM HQ, Odesa, Ukraine

      Human Resources Unit

      National Administrative / Human Resources Officer

       

      General Functions: Under the guidance and direct supervision of National Administrative/Human Resources Officer and under the overall supervision of the Chief of Administration, the incumbent assists in the smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Receptionist works in close collaboration with the EUBAM Administration for the effective achievement of administrative results, contributing to resolving project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM administrative rules, regulations, policies and strategies.

       

      Specific Functions:

      1. Participate in data collection and maintenance of project-related files;
      2. Provide oral and written translations from English into Ukrainian or Russian and vice versa as required by National Administrative/Human Resources Officer;
      3. Proofread and/or edit the project’s correspondence and other official documents;
      4. Operate the telephone switchboard, receive and respond to incoming calls, transfer them to relevant staff and respond to routine inquiries;
      5. Receive all visitors, directs them to the respective offices; allow scheduled visitors to the office; issue passes to visitors and keep their IDs or passports instead;
      6. Receive all kind of mail, including diplomatic mail, ensuring its proper distribution it to the final recipients;
      7. Identify urgent calls/messages and inform relevant personnel;
      8. Maintain staff office telephone list, staff list with photos, staff birthday list including regular updates;
      9. Operate card-reading access control system and generate relevant reports when required by National Administrative/Human Resources Officer;
      10. Make copies of the required docu