General Functions: Under the guidance and direct supervision of National Administrative/Human Resources Officer and under the overall supervision of the Chief of Administration, the incumbent assists in the smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Receptionist works in close collaboration with the EUBAM Administration for the effective achievement of administrative results, contributing to resolving project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM administrative rules, regulations, policies and strategies.

Specific Functions:

1. Participate in data collection and maintenance of project-related files;
2. Provide oral and written translations from English into Ukrainian or Russian and vice versa as required by National Administrative/Human Resources Officer;
3. Proofread and/or edit the project’s correspondence and other official documents;
4. Operate the telephone switchboard, receive and respond to incoming calls, transfer them to relevant staff and respond to routine inquiries;
5. Receive all visitors, directs them to the respective offices; allow scheduled visitors to the office; issue passes to visitors and keep their IDs or passports instead;
6. Receive all kind of mail, including diplomatic mail, ensuring its proper distribution it to the final recipients;
7. Identify urgent calls/messages and inform relevant personnel;
8. Maintain staff office telephone list, staff list with photos, staff birthday list including regular updates;
9. Operate card-reading access control system and generate relevant reports when required by National Administrative/Human Resources Officer;
10. Make copies of the required documents for the Administration on the monthly basis;
11. Ensure due care of premises, equipment, vehicles (including their spare parts, consumables, keys etc.), supplies and other property that is entrusted to him/her;
12. Perform other functions/tasks when required by National Administrative/Human Resources Officer.

Recruitment Qualifications:

• University Degree in philology, economics, finance, accounting, law, public administration or other related fields;
• Two years of experience in administrative work, accounting/finance, economics, or other substantive area is required;
• Previous experience in development assistance or related work for a donor organization, consulting company, or NGO is a very strong advantage;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems;
• Fluency in both oral and written English, Ukrainian and Russian languages is a must.

NOTES:

Appointment is subject to funding confirmation. Send your CV and cover letter in English to: vacancies_ukraine@eubam.org

Please, indicate the position you are applying for in the subject line of your message.

Closing date for applications is 18 August 2019; however, interested candidates are strongly encouraged to apply sooner.  Only pre-selected candidates will be contacted for the interview.